What are secure places for record storage in the workplace?

How do you ensure records are stored securely?

Follow these basic security measures to safeguard physical (i.e., paper) documents and records: 1. Fit doors and windows in all offices and records storage areas with strong locks. 2. Keep filing cabinets and other records storage areas locked at all times when not in use.

What is the storage facilities in records management?

Records Storage

Record storage in offsite storage facilities allows you to manage paper documents, electronic records, media, tapes, and other data with access whenever you need it.

How do you keep documents safe in the workplace?

The 5 Best Ways to Keep Documents Safe at Work

  1. Shred, Shred, Shred. The importance of shredding sensitive documents can’t be emphasised enough. …
  2. Identify Sensitive Documents. …
  3. Secure Storage. …
  4. Avoid Shared Spaces. …
  5. Monitor Your Scribbles.

Where is it safe to store documents?

Safe-Deposit Box – A good place to start when it comes to storing your important original documents is a bank safe-deposit box. Keep copies in your home if you need to refer to them and consider giving an additional copy (and a key to the box) to a trusted friend or relative.

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What is record protection?

This term refers to the process of securing documents, records and files against damage or destruction. This damage is usually unintentional.

What are the types of storage facilities?

There are four main types of storage facility:

  • Warehouse storage. …
  • Container storage. …
  • Lock-up garages. …
  • Removals depositories (non self storage)

What is a record storage address?

From Wikipedia, the free encyclopedia. In computer science, a storage record is: A group of related data, words, or fields treated as a meaningful unit; for instance, a Name, Address, and Telephone Number can be a “Personal Record”.

Where should confidential information stored?

Below are some of the best ways to better protect the confidential information that your business handles.

  • Control access. …
  • Use confidential waste bins and shredders. …
  • Lockable document storage cabinets. …
  • Secure delivery of confidential documents. …
  • Employee training.

How is confidential information stored in the workplace?

All confidential documents should be stored in locked file cabinets or rooms accessible only to those who have a business “need-to-know.” All electronic confidential information should be protected via firewalls, encryption and passwords.